Privacy policy
1. Who is responsible for your data
Sportico is operated by [Company name] ([Registered address], ICO registration number [ICO number]). Contact for data protection questions: [Contact email].
For information a Club adds about its own members (for example membership, sections and fee status), the Club is the controller and Sportico processes it on the Club's behalf. [Confirm controller/processor roles and data processing terms with a legal adviser].
2. What we collect
- Account details: name, email address and a securely hashed password.
- Club and membership details: the clubs and sections you belong to, your role, and for youth players the player's name and date of birth provided by a parent or the club.
- Payments: fee products, amounts, payment status and Stripe references. Card details are handled by Stripe, not stored by Sportico.
- Content: news, fixtures, photos, comments and sponsor information that Clubs and members add.
- Waitlist: email address and optional club name if you join the waitlist.
- Technical data: IP address and browser information in server logs, and the cookies described in our cookie policy.
3. Why we use it (and lawful basis)
- To provide the service you or your Club signed up for: [lawful basis, e.g. contract].
- To take payments and send receipts and payment reminders: [lawful basis].
- To send account emails such as password resets: [lawful basis].
- To contact waitlist sign-ups about launch: [lawful basis, e.g. consent].
- To keep the service secure and prevent abuse: [lawful basis, e.g. legitimate interests].
4. Who we share it with
- Your Club: club admins can see the details of their members.
- Stripe: payment processing for club subscriptions and member payments.
- Resend: sending emails (receipts, reminders, password resets).
- Google Fonts: our pages load fonts from Google, which receives your IP address.
- Hosting and file storage: [Hosting provider] and [File/photo storage provider].
International transfers: [describe transfers outside the UK and safeguards].
5. How long we keep it
[Retention periods for accounts, payment records, logs and waitlist entries]
6. Your rights
You have rights to access, correct, delete, restrict or object to the use of your data and to data portability. Contact [Contact email]. You can also complain to the Information Commissioner's Office (ico.org.uk).
7. Children
[How data about junior members is collected (via parents/clubs) and protected]
8. Changes
We'll update this page if our use of data changes and change the date at the top.